How to Set Up Contract Management Tools for Remote Legal Teams in 2025

Remote work has turned contract oversight into a 24-hour relay. To keep pace, legal teams need contract management tools for remote legal teams that deliver control without friction.

Remote legal teams don’t just need access — they need automation, audit integrity, and seamless collaboration across time zones.

Why Remote Legal Teams Need Purpose-Built CLM

The shift to distributed legal work has accelerated dramatically. Over 60 percent of legal teams have now adopted contract lifecycle management (CLM) solutions, while 96 percent of legal professionals now say AI helps them achieve business objectives more easily. Yet remote work has redefined how businesses approach contract management, creating unique demands that generic collaboration tools cannot address.

The traditional approach to contract management, relying on email chains, shared drives, and manual tracking, breaks down when teams operate across time zones and home offices. Legal departments need solutions that provide centralized access, real-time updates, and secure storage while streamlining reviews, approvals, and signatures across every step of the contracting process. Without purpose-built capabilities, remote teams face extended cycle times, compliance gaps, and the constant risk of version control disasters.

The Hidden Costs of Generic Platforms Like SharePoint & Microsoft 365

Many organizations default to familiar collaboration suites for contract management, assuming these platforms can handle legal workflows. However, SharePoint’s functionality is unfortunately lacking when it comes to setting up fine-grained access to sensitive documents. This limitation becomes critical when managing contracts with varying confidentiality levels across distributed teams.

While Microsoft 365 offers basic document processing capabilities, these generic platforms create significant operational friction. Reliance on siloed tools, like Word and email, or custom legacy systems, often results in a drawn-out, opaque contract lifecycle management process that increases the risk of organizations violating various legal requirements. The absence of automated obligation tracking, clause-level permissions, and AI-powered extraction forces legal teams into manual processes that compound inefficiencies in remote settings.

Remote-Ready CLM Capabilities to Look For

Modern remote legal teams require specific capabilities that go beyond basic document storage. Leading platforms now offer MS Word add-ins and secure portals that enable internal teams to collaborate seamlessly while external counterparties work through protected channels. This dual-environment approach maintains security without sacrificing accessibility.

Cloud-based contract management platforms offer secure storage, easy access, and streamlined collaboration, enabling contract managers to manage contracts from anywhere with an internet connection. Essential features include:

• AI-powered clause extraction and risk detection
• Automated workflows and electronic signatures to accelerate contract cycles
• Real-time synchronization across all touchpoints
• Granular role-based access controls
• Native integration with existing collaboration tools

These capabilities transform how distributed teams handle everything from initial drafts to post-signature obligations, eliminating the friction that plagues generic platforms. For comprehensive contract collaboration, explore Sirion’s platform capabilities designed specifically for modern legal workflows.

Step-By-Step Configuration Guide

Implementing CLM for distributed and hybrid teams requires structured planning and thoughtful configuration. The goal is to create a scalable environment that supports collaboration, automation, and compliance from day one.

Follow these foundational setup steps:

1. Enable Core Integrations
   Connect your CLM platform with workflow, identity, e-signature, and document management systems to support seamless approvals and execution.
2. Configure Security & Access Controls
   Establish role-based permissions to ensure contract creators, reviewers, approvers, and auditors have the appropriate access levels.
3. Design a Scalable Repository Structure
   Organize contracts by type, department, geography, or business unit to enable efficient search, reporting, and governance.
4. Automate Data Extraction & Metadata Capture
   Activate AI-based extraction and tagging to capture key terms, dates, obligations, and renewal triggers during ingestion.
5. Set Up Collaboration Channels
   Integrate communication tools and shared workspaces to streamline review, redlining, and stakeholder alignment.

As contracts move through review and execution, ensure your workflows sync documents and metadata across systems, maintaining a single source of truth. This reduces manual work, accelerates cycle times, and improves audit-readiness.

For detailed implementation guidance, refer to Sirion’s comprehensive platform documentation.

Choosing A Platform: Analyst Benchmarks & Real-World Fit

Selecting the right CLM platform requires careful evaluation against both analyst assessments and your specific remote work requirements. The penalty for choosing the wrong CLM vendor is incredibly high: even small organizations lose a year of time between evaluation, implementation, and efforts to adopt an ill-fitting product.

Gartner’s Magic Quadrant provides a graphical competitive positioning of technology providers, helping organizations make informed investment decisions. When evaluating platforms, consider vendors that demonstrate:

• Proven AI-driven capabilities for contract intelligence
• Strong scores in usability and remote collaboration features
• Rapid deployment timelines (ideally under 30 days)
• Integration flexibility with existing tech stacks
• Track record with distributed enterprises

Sirion has achieved recognition as a Leader in the Forrester Wave™, receiving the highest scores possible in contract review, negotiation, execution, and usability criteria. This validation from independent analysts provides crucial confidence when selecting a platform that will serve as your contract system of record. Learn more about Sirion’s legal solutions designed for modern distributed teams.

90-Day Remote CLM Roll-Out Plan

A structured implementation approach ensures rapid value creation while minimizing disruption. With an average deployment time of 21 days, modern AI-native platforms can deliver functional systems within the first month, leaving ample time for adoption and optimization.

Days 1-30: Foundation Phase

• Audit existing contract repositories and security requirements
• Deploy cloud-native CLM with core integrations
• Configure encryption, multi-factor authentication, and access controls
• Establish baseline workflows for common contract types

Days 31-60: Acceleration Phase

• Dynamically route reviews and approvals with generative workflows
• Train power users and department champions
• Migrate high-priority contracts and templates
• Launch pilot programs with select teams

Days 61-90: Optimization Phase

• Invest in comprehensive employee training for all contract stakeholders
• Refine workflows based on user feedback
• Implement advanced AI features for extraction and analysis
• Establish performance baselines and KPI tracking

Notably, “93% of CLOs believe Generative AI (GenAI) has the potential to bring value to their organizations in the next 12 months,” while controlling costs remains central for 84% of respondents. This 90-day roadmap addresses both priorities by delivering rapid automation gains while maintaining budget discipline.

Proving ROI: Metrics That Matter After Go-Live

Successful remote CLM implementations demonstrate measurable value across multiple dimensions. Legal teams can now upload up to 100 contracts at once for batch processing, dramatically reducing migration timelines and accelerating time-to-value.

Key performance indicators to track include:

• Contract Cycle Time: Aim for ≤ 7 days for standard templates
• Automation Rate: Measure percentage of contracts processed without manual intervention
• Compliance Score: Target > 95% pass rate through platform compliance checkers
• User Adoption: Track active users and feature utilization across departments

Advanced metrics reveal deeper operational improvements. By 2027, Agentic Workflows will reshape how tasks are delivered and performed, impacting at least 40% of G2000 knowledge work and doubling productivity. Organizations implementing AI-driven CLM report projected ROI of 176% to 415% with document summarization efficiency improvements up to 45%.

Future-Proof Your Remote Legal Function

The transformation to remote contract management represents more than a technology shift: it’s a fundamental reimagining of legal operations. Purpose-built CLM platforms deliver the specialized capabilities that generic collaboration tools cannot match, from AI-powered extraction to automated obligation tracking.

For legal teams ready to move beyond the limitations of SharePoint and basic document management, modern CLM solutions offer a clear path forward. Sirion’s AI-native platform combines the depth of contract intelligence with the flexibility remote teams demand, enabling legal departments to maintain control while operating at the speed of business.

Explore how Sirion’s legal solutions can transform your remote contract management capabilities and position your team for success in 2025 and beyond.

Frequently Asked Questions (FAQs)